Privacy Policy

Last Updated: June 22, 2026

AACWorkflow ("we", "us", "our", or "Company") operates the AACWorkflow platform and services. This Privacy Policy explains our practices regarding the collection and use of information when you use our website, applications, and services (collectively, the "Services").

1. Information We Collect

1.1 Information You Provide

Account Registration: Name, email address, organization details when you create an account
Profile Information: Username, avatar, workspace preferences
Communications: Messages, comments, task descriptions, and other content you create within the platform
API Requests: Information transmitted when using our API or integrations
Payment Information: Processed securely by third-party providers; we do not store full payment card details

1.2 Information Collected Automatically

Log Data: IP address, browser type, pages visited, timestamps
Device Information: Device type, operating system, unique device identifiers
Cookies and Similar Technologies: Session identifiers, preferences, analytics data
Service Usage: Features used, performance metrics, error logs

1.3 Third-Party Information

External Integrations: When you authorize integrations (GitHub, Google, etc.), we collect minimal required data per each provider's OAuth scope
Workspace Invitations: When invited to a workspace, we receive the inviter's information

2. How We Use Your Information

We use collected information to:

Provide, maintain, and improve the Services
Authenticate users and secure accounts
Process transactions and send billing information
Send service updates and support communications
Monitor for security issues and fraud prevention
Comply with legal obligations
Perform analytics and understand usage patterns
Personalize your experience

Where applicable, our processing is based on:

Contract Performance: Necessary to provide the Services
Legal Obligation: Tax, financial, and regulatory compliance
Legitimate Interests: Service security, fraud prevention, analytics
Consent: Where required by law for specific processing activities

We do not sell personal data. We may share information with:

Service Providers: Cloud hosting, payment processors, analytics providers
Legal Requirements: When required by law enforcement or court order
Business Transfers: In case of merger, acquisition, or asset sale
Your Consent: When you authorize specific sharing

5. Data Retention

Account Data: Retained while your account is active and for 90 days after deletion
Log Data: Retained for 12 months for security purposes
Backups: May be retained for up to 30 days after primary deletion for disaster recovery

6. Data Security

We implement industry-standard security measures including:

Encryption in transit (TLS/HTTPS)
Encryption at rest for sensitive data
Regular security audits
Access controls and authentication
Employee confidentiality agreements

However, no security system is impenetrable. We cannot guarantee absolute security.

7. Your Rights

Depending on your jurisdiction, you may have rights to:

Access: Request a copy of your personal data
Correction: Correct inaccurate information
Deletion: Request erasure of your data (subject to legal retention requirements)
Portability: Receive your data in a structured format
Opt-Out: Decline marketing communications and certain processing

To exercise these rights, contact privacy@aacworkflow.com.

8. Children's Privacy

The Services are not directed to children under 13 (or local equivalent). We do not knowingly collect personal data from children. If we become aware of such collection, we will delete it promptly.

9. International Data Transfers

Your data may be transferred to and processed in countries other than where you reside. By using our Services, you consent to such transfers. We ensure appropriate safeguards per applicable laws.

10. Third-Party Links

The Services may contain links to third-party websites and services. We are not responsible for their privacy practices. Please review their privacy policies separately.

11. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of material changes via email or a prominent notice on the Services. Continued use after changes constitutes acceptance.

12. Contact Us

For privacy inquiries, data subject requests, or concerns:

Email: privacy@aacworkflow.com
Mailing Address: AACWorkflow
[Insert legal business address]
[Insert country]

If you believe your rights have been violated, you may lodge a complaint with your local data protection authority.

Privacy Policy

On this page